1. Who we are

For the purpose of the EU General Data Protection Regulation (EU GDPR) and the Irish Data Protection Acts 1988–2018, the data controller is:

Ringfinnan Garden of Remembrance

Email Address: johnnymurph@hotmail.com

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us using the details above.

2. Information We Collect About You

We may collect and process the following categories of personal data:

• Identity & Contact Data: Name, email address, postal address, or telephone number provided when contacting us or making enquiries.

• Memorial & Tribute Submissions: Names, photos, biographical records, service histories, or tribute messages submitted by family members, colleagues, or representatives for inclusion on firefighter profiles.

• Technical & Usage Data: Internet Protocol (IP) address, browser type and version, time zone settings, operating system, and data regarding how you navigate our website.

• Correspondence Data: Any records or notes resulting from your communications with us.

3. How We Collect Your Personal Data

We collect data through the following methods:

• Direct Interactions: Information you provide directly by filling out forms on our website, sending emails, or submitting memorial records.

• Automated Technologies: As you interact with our website, technical data (such as IP addresses and browsing actions) may be collected automatically via cookies and standard server logs.

4. How We Use Your Personal Information (Legal Bases)

We process your personal data in accordance with EU GDPR under the following legal grounds:

Purpose / Activity	Type of Data	Legal Basis for Processing
To publish and manage firefighter memorial profiles & tributes	Identity, Memorial Submissions	Legitimate Interest: Honouring the memory of firefighters and maintaining a public memorial archive.
To respond to user enquiries or support requests	Identity, Contact, Communications	Legitimate Interest: Managing administration and user support effectively.
To maintain site security and functionality	Technical, Usage Data	Legitimate Interest: Securing our platform and optimizing performance.
To comply with legal obligations	Identity, Contact, Technical	Compliance with Legal Obligations under Irish and EU law.

5. Cookies

Our website uses cookies and similar technologies to enhance user experience, support dynamic page features, and analyse web traffic.

You can configure your browser to reject all or some cookies. However, disabling essential cookies may impact the performance and functionality of certain parts of the site.

 

6. Sharing Your Personal Data

We do not sell, trade, or rent your personal information. We may share your data with trusted third-party service providers who assist in operating our website:

• Hosting & Web Infrastructure Providers: Data servers ensuring our website remains online and secure.

• IT & Content Management Tools: Software tools used to display dynamic content, manage web forms, or collect analytics.

• Legal Authorities: Where required to comply with an obligation under Irish or EU law.

All third-party data processors are bound by data processing agreements requiring them to maintain strict security and confidentiality standards.

 

7. International Data Transfers

If any personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards are in place—such as EU Standard Contractual Clauses (SCCs) or an EU Adequacy Decision—to guarantee your personal data receives an equivalent standard of protection as provided within the EEA.

 

8. Data Security

We have implemented technical and organisational security measures to protect your personal data against accidental loss, unauthorised access, alteration, or disclosure. Access to personal data is restricted to authorised personnel who have a genuine operational need to know.

 

9. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Memorial & Profile Information: Retained indefinitely as part of the public memorial archive, unless a legitimate request for modification or removal is submitted by an authorised family member or representative.

• General Enquiries & Correspondence: Retained for up to 2 years following resolution.

10. Your Legal Rights Under EU GDPR

Under EU GDPR and the Irish Data Protection Acts 1988–2018, you have the following rights:

• Right of Access: Request a copy of the personal data we hold about you.

• Right to Rectification: Request correction of inaccurate or incomplete data.

• Right to Erasure (“Right to be Forgotten”): Request deletion of personal data where there is no lawful reason for us to retain it.

• Right to Restrict Processing: Request a restriction on processing under certain conditions.

• Right to Object: Object to processing based on our legitimate interests.

• Right to Data Portability: Request transfer of your data to yourself or a third party in a structured format.

To exercise any of these rights, please contact us at johnnymurph@hotmail.com. We respond to all valid requests within one calendar month.

 

11. Supervisory Authority / Complaints

If you have concerns regarding how your data is handled, we ask that you contact us first so we can resolve the matter.

You also have the right to lodge a complaint at any time with the Irish supervisory authority for data protection:

Data Protection Commission (DPC)

6 Pembroke Row, Dublin 2, D02 X963, Ireland

Website: www.dataprotection.ie

Phone: +353 (0)1 765 0100 / 1800 437 437

 

12. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Any changes will be published on this page with an updated revision date.